Records Commission Purpose & Responsibilities

Every county is mandated to form a records commission as part of a checks and balances system governing the creation, retention, and destruction of public records.

This oversight committee consists of:

• A county commissioner (Chairperson)
• The prosecuting attorney
• The auditor
• The recorder
• The clerk of the court of common pleas

All members hold voting rights, while the records manager acts as the secretary.

The commission's primary role is to review and approve the retention and destruction policies of all county departments. Additionally, all decisions made by the county record commission are submitted to the Ohio History Connection (part of the state archives) and the Auditor of State for approval.

Meetings are mandated to occur at least every six months and are open to the public. For further details, please refer to Ohio Revised Code 149.38.